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Once your Documents are Digitized, You Will Need a Method of Retrieving Them. E Business Solutions Offers You Choices That Best Suit Your Needs:
Electronic Document Management System (EDMS) Software
Once your documents are digitized, you will need a method of retrieving them. E Business Solutions offers you choices that best suit your needs:
We can provide you with your own software that sits on your servers that will allow authorized users to search for, view, print, annotate, email, etc. your documents. We utilize the best software technologies and have the expertise to match up your needs with the best solution.
- You control the software and databases
- High performance limited only by your network and storage resources
- Highly customizable
Secure Hosted Web Site
Another popular option to retrieve and use your digitized documents is to have EBS host a secure web site for your organization. This method allows any authorized user the ability to access company documents via a desktop PC or mobile device. There is no software installed anywhere on your network, but rather the software and the documents are housed on a secure and encrypted web server.
- Rapid deployment with very minimal IT assistance
- No software to purchase, install or maintain
- Tremendous help with business continuity and disaster recovery
Importing Into Your ERP or Other Business Software
Some companies want the flexibility to use their ERP (Enterprise Resource Planning) business software to view and manage their images. E Business Solutions recognizes that your investment in your ERP software is significant, and we have a solution. We can provide you with standard format image and index files that can be imported into any software.
- Customization and features limited only by your ERP software
- Integration with familiar ERP screens means quicker adoption and usage
- Image-enabled ERP applications can permit business process automation
Features and Functions of Our Solutions
Our various EDMS, Hosted and ERP solutions offer a combination of the following features:
FULL TEXT SEARCH
Allows documents to be located based on their contents,
in addition to the search fields
Allows documents to be encrypted on disk, increasing the
security of managed documents.
Maintains an audit trail of all documents and system usage
Time stamps, text stamps, redactions, notes, etc. Original
electronic documents are not changed, per
regulatory compliance measure
MS OFFICE FILES
Allows you to save and retrieve documents from Excel, Word,
PowerPoint, Outlook (with attachments)
Any type of file can be stored and retrieved, including audio
files, video files, any type of graphic, PDF, JPG, etc.
Each type of document can receive its own unique
Control of documents, groups of documents and even
departmental-level security is provided
System, image and database backups are maintained and
automatic fail-over is provided in the event of main system
loss (Hosted solutions only … EDMS and ERP solutions are
controlled and maintained by the customer)