Call Us Today (951) 653-0333

Moving Business from Paper to Digital One Document at a Time

Once your Documents are Digitized, You Will Need a Method of Retrieving Them. E Business Solutions Offers You Choices That Best Suit Your Needs:

Electronic Document Management System (EDMS) Software

Once your documents are digitized, you will need a method of retrieving them. E Business Solutions offers you choices that best suit your needs:

We can provide you with your own software that sits on your servers that will allow authorized users to search for, view, print, annotate, email, etc. your documents. We utilize the best software technologies and have the expertise to match up your needs with the best solution.

  • You control the software and databases
  • High performance limited only by your network and storage resources
  • Highly customizable

Secure Hosted Web Site

Another popular option to retrieve and use your digitized documents is to have EBS host a secure web site for your organization. This method allows any authorized user the ability to access company documents via a desktop PC or mobile device. There is no software installed anywhere on your network, but rather the software and the documents are housed on a secure and encrypted web server.

  • Rapid deployment with very minimal IT assistance
  • No software to purchase, install or maintain
  • Tremendous help with business continuity and disaster recovery

Importing Into Your ERP or Other Business Software

Some companies want the flexibility to use their ERP (Enterprise Resource Planning) business software to view and manage their images. E Business Solutions recognizes that your investment in your ERP software is significant, and we have a solution. We can provide you with standard format image and index files that can be imported into any software.

  • Customization and features limited only by your ERP software
  • Integration with familiar ERP screens means quicker adoption and usage
  • Image-enabled ERP applications can permit business process automation

Features and Functions of Our Solutions

Our various EDMS, Hosted and ERP solutions offer a combination of the following features:

FULL TEXT SEARCH

Allows documents to be located based on their contents,
in addition to the search fields

FILE ENCRYPTION

Allows documents to be encrypted on disk, increasing the
security of managed documents.

AUDITING

Maintains an audit trail of all documents and system usage

ANNOTATION

Time stamps, text stamps, redactions, notes, etc. Original
electronic documents are not changed, per
regulatory compliance measure

MS OFFICE FILES

Allows you to save and retrieve documents from Excel, Word,
PowerPoint, Outlook (with attachments)

FILE FLEXIBILITY

Any type of file can be stored and retrieved, including audio
files, video files, any type of graphic, PDF, JPG, etc.

CUSTOMIZABLE

Each type of document can receive its own unique
search fields

SECURITY

Control of documents, groups of documents and even
departmental-level security is provided

DATA BACKUP

System, image and database backups are maintained and
automatic fail-over is provided in the event of main system
loss (Hosted solutions only … EDMS and ERP solutions are
controlled and maintained by the customer)